Group Appointments


Representatives of large groups are encouraged to contact the Embassy to set up group appointments. Examples of groups include, but are not limited to, professional trainees and tour groups. At that time they should also request a Group Program logon, which will facilitate the group application process. Group representatives should be prepared to discuss estimate number of applicants and proposed interview dates. Embassy staff will contact you shortly thereafter via email with additional details.

How to Apply

Step 1
The Group Coordinator will request a group appointment using the online appointment system. Once the request has been submitted, the Embassy or Consulate will respond via email.

Step 2
If the Embassy or Consulate approves the request then the Group Coordinator will receive an email alerting him/her to schedule appointments for each member of the group. The call center cannot schedule appointments but call center agents are able to assist if questions arise. Should the Embassy or Consulate deny the request for a group appointment, the Group Coordinator will be notified of the denial by email and each group member must schedule individual appointments.

Note: The email confirming or denying the group request will come from Some email applications have rules which filter unknown senders into a spam or junk mail folder. If the Group Coordinator has not received the email notification, look for the message in junk and spam email folders.

Step 3
Each group member must pay the visa application fee.

Step 4

Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form.

Step 5

Group Coordinator must schedule an appointment using the online appointment system. The GC will need the following information for each group member in order to schedule an appointment:

  • Their passport number
  • The MRV fee receipt
  • The ten (10) digit barcode number from their DS-160 confirmation page
  • Passport issuance date and Passport Expiration Date

Step 6

Each group member must visit the U.S. Embassy or Consulate on the date and time of their visa interview. He or she must bring a printed copy of their appointment letter, DS-160 confirmation page, one photograph taken within the last six months, a current passport and all old passports, and the original visa fee payment receipt. Applications without all of these items will not be accepted.

Note: The Group Coordinator can perform steps 1-5 for group members. Note: If you have additional questions on group scheduling, please visit Tutorial for Scheduling Group Appointments for more detailed instructions.